Duties/ Responsibilities

<ul style="font-weight: 400;">
 	<li>Serve as a liaison between practices and vendors for procurement related matters</li>
 	<li>Resolve order issues with the vendor, for orders placed at the center level.</li>
 	<li>Communicates with suppliers to resolve problems that may arise regarding delivery, quality, price, or conditions of sale.</li>
 	<li>Assist with the gathering of information relevant to the procurement process.</li>
 	<li>Assist and coordinate procurement for clinics, to include return process as needed.</li>
 	<li>Prepare and administer contracts and purchase orders with specific vendors.</li>
 	<li>Analyze and compare vendor proposals to ensure that all requirements are met to assist in the overall vendor selection process</li>
 	<li>Coordinate with Office Managers for vendor evaluations (competence, accuracy of terms, delivery dates, invoicing detail, etc.).</li>
 	<li>Facilitates payment of vendors, which may include verification of federal ID numbers, reviewing purchase orders, and resolving discrepancies.</li>
 	<li>Ensures outstanding obligations are credited upon payment, identifies discount opportunities, and issues purchase order amendments or stop-payment orders as needed.</li>
 	<li>Assists with accounting records and ledgers by reconciling monthly statements and transactions</li>
 	<li>Investigates &amp; documents unusual trends seen in Accounts Payable, Accrued Expenses, &amp; other similar balances. These should be communicated timely to the GL team.</li>
 	<li>Updates End Of Day list (open items list) on a weekly basis when reconciling outgoing payments to alert the practices of missing information.</li>
</ul>
&nbsp;
Education and Experience

<ul style="font-weight: 400;">
 	<li>Bachelors degree in Business Administration, Accounting, or related field</li>
 	<li>3+ years of relevant experience required.</li>
 	<li>Extensive knowledge of contract principles and procedures.</li>
</ul>

Procurement Specialist

<ul>
 	<li>Works with the Payroll Manager regarding any team disciplinary actions or terminations, processing in accordance with company policy.</li>
 	<li>Oversees procedures and processes and manages inquiries and requests related to preparation and distribution of payroll.</li>
 	<li>Ensure accurate and timely processing of payroll updates including new hires, terminations, changes to pay rates, advancement of system cycles, etc.</li>
 	<li>Carry out the fulfillment of payroll tickets, as well as ensuring that accurate, timely resolution and communication with the Practices is occurring.</li>
 	<li>Process new hires in a timely manner, and verify that correct onboarding templates and onboarding experiences are being assigned.</li>
 	<li>Identifies and recommends updates to payroll processes, procedures and job aids.</li>
 	<li>Proficient with Microsoft Office Suite or related software.</li>
 	<li>Proficient with any payroll software.</li>
 	<li>Advanced Excel skills.</li>
 	<li>2 years experience in Payroll processing</li>
</ul>
<div>Qualifications: Degree in Accounting or Business Administration  (Financial background required over HR Background)</div>

Payroll Administrator

<ul>
 	<li>Responding to customer inquiries</li>
 	<li>Troubleshooting tech problems</li>
 	<li>Handling complaints for improving the overall customer experience and fostering loyalty</li>
 	<li>Answering both general/specific customer questions about the company’s products/services</li>
 	<li>Receiving and processing incoming orders</li>
 	<li>Resolving product/service issues, troubleshooting problems, and providing ongoing technical assistance to customers</li>
 	<li>Assisting customers with product/service inquiries, ensuring a positive service experience and customer satisfaction.</li>
 	<li>Dealing with unhappy customers and handling complaints</li>
</ul>
Requirements:
<ul>
 	<li>A qualification in Sales/Marketing/Customer Service or any other related field.</li>
 	<li>Minimum 2 years of previous customer service experience.</li>
 	<li>Experience using CRM platforms and the ability to navigate between several systems simultaneously</li>
</ul>

Customer Service Representantive

Responsibilities:
l Serve as the main point of contact with clients, to service all non-investment aspects of their firm
l Oversee internal client servicing teams, to provide a team-based high-quality work product encompassing daily, monthly, and year-end finance cycle
l Play an active role in the onboarding of new funds, including vendor review with clients
l Liaise with the fund administrators for shadowing of the books, preparation of estimates, month-end NAV review, assistance with financial statement preparation, valuation of the portfolio, annual audit, and tax work
l Liaise with the fund administrators and clients regarding investor relations requests and ad-hoc requests
l Review all monthly items including the operating expense schedules, month-end close packages containing financial statements and supporting files, transparency reports, and investor statements
l Responsible for the review of year-end financial statements, including all statements and disclosures, and coordination with the audit team for the timely completion of the audit
l Responsible for the review of year-end fund and client tax reporting, including investor tax statements and tax returns, and coordination of timely completion of tax work
l Oversee daily portfolio reconciliations and trade reviews on the internal portfolio management system, supervising the internal team's liaison with prime brokers and custodians
l Review of fund's capital calls and distributions, and fund expense payments and budgeting
l Responsible for management company oversight as it relates to finance, budgeting, and vendor review
l Provide the corporate accounting department with regular reporting of revenues, AUM, and performance
l Ad-hoc requests and special projects as necessary
l Assist compliance team with regulatory filings


Qualifications:

<ul>
 	<li>Bachelor's degree in Accounting or Finance.</li>
 	<li>Minimum 7 years of progressive managerial experience; 2-3 years of experience in Fund Accounting &amp; Private Equity.</li>
 	<li>Hedge Fund and Private Equity Fund experience.</li>
 	<li>Proficient in Microsoft Office suite, strong Excel skills a plus</li>
 	<li>Ability to work in a dynamic environment and adapt to changing priorities</li>
 	<li>Excellent organizational, analytical, and time-management skills</li>
 	<li>Ability to problem solve and identify alternative solutions to complex situations</li>
 	<li>Ability to work autonomously and identify areas for continuous improvement</li>
 	<li>Proven ability to manage multiple projects/tasks simultaneously</li>
</ul>

Financial Controller

Key Responsibilities:
 Collaborative Onboarding Oversight: In close partnership with our growth management team, oversee the end-to-end onboarding process. Facilitate a smooth and efficient transition for both our internal team and our new clients.
 Asana Project Management: Utilize Asana to efficiently manage tasks related to client onboarding, ensuring clarity, accountability, and adherence to established timelines.
 Campaign Performance Monitoring: Assist the client team in monitoring campaign performance, collecting valuable insights to enhance strategies and improve results.
 Creative Design Support: Collaborate with the creative team to provide assistance in creative design processes, contributing to the development of compelling and effective marketing materials.
 Client Facebook Access: Facilitate the process of requesting and securing necessary access permissions on Facebook for clients, ensuring smooth integration with advertising campaigns.
 Client Status Management: Maintain and update the "Client by Status" spreadsheet, keeping accurate records of each client's progress and status within the client journey.
 Social Platform Ad Updates: Aid in the timely update of advertisements across various social platforms, ensuring alignment with campaign goals and client expectations.
 Technology Setup Assistance: Support the technology team in configuring client setups, ensuring that all technical requirements are met for a successful launch.

Qualifications:
 Any degree and experience in a similar role
 Proactive and Detail-Oriented:
 Project Management Expertise.
 Collaboration Skills
 Effective Communication.
 Adaptability and Problem-Solving.
 Strategic Thinking: Display strategic “outside of the box” thinking capabilities.

Onboarding Specialist

Responsibilities

<ul>
 	<li>Working as a team with clients' finance staff, to complete GAAP-compliant monthly financial packages.</li>
 	<li>Assessing client processes for efficiency and adequate controls and proposing, documenting, and implementing process improvements.</li>
 	<li>External audit coordination, preparation of schedules for tax accountants, involvement in due diligence</li>
 	<li>Execute all components of month-end close, such as:</li>
</ul>
<ul>
 	<li style="font-weight: 400;">Credit card reconciliation</li>
 	<li style="font-weight: 400;">A/R aging and allowance; A/P aging and payment plans</li>
 	<li style="font-weight: 400;">Payroll Jes</li>
 	<li style="font-weight: 400;">Fixed Asset and depreciation schedules</li>
 	<li style="font-weight: 400;">Lease schedules</li>
 	<li style="font-weight: 400;">Prepaid schedules</li>
 	<li style="font-weight: 400;">Sync and process all bank transactions, bank recs, and billing systems</li>
 	<li style="font-weight: 400;">Record sales receipts</li>
 	<li style="font-weight: 400;">Balance Sheet accruals</li>
 	<li style="font-weight: 400;">Revenue recognition</li>
 	<li style="font-weight: 400;">Month over month P&amp;L flux analysis</li>
 	<li style="font-weight: 400;">Intercompany reconciliation</li>
 	<li style="font-weight: 400;">Debt covenant compliance</li>
</ul>

Requirements

<ul>
 	<li>Accounting degree or any related qualification.</li>
 	<li>2-5 years of progressive accounting experience</li>
 	<li>Hedge Fund and Private Equity Fund experience.</li>
 	<li>Transaction Accounting experience.</li>
 	<li>Revenue Recognition, Lease Accounting, Equity Accounting</li>
 	<li>ERP Implementation</li>
 	<li>Public Accounting experience</li>
</ul>

Senior Accountant

<ul>
 	<li>Perform research on current benchmark trends and audience preferences</li>
 	<li>Design and implement social media strategy to align with business goals</li>
 	<li>Set specific objectives and report on ROI</li>
 	<li>Generate, edit, publish and share engaging content daily (e.g. original text, photos, videos and news)</li>
 	<li>Monitor SEO and web traffic metrics</li>
 	<li>Collaborate with other teams, like marketing, sales and customer service to ensure brand consistency</li>
 	<li>Communicate with followers, respond to queries in a timely manner and monitor customer reviews</li>
 	<li>Oversee social media accounts’ design (e.g. Facebook timeline cover, profile pictures and blog layout)</li>
 	<li>Suggest and implement new features to develop brand awareness, like promotions and competitions</li>
 	<li>Stay up-to-date with current technologies and trends in social media, design tools and applications</li>
 	<li>Email Management</li>
</ul>
Requirements:
<ul>
 	<li>Proven work experience as a Social media manager</li>
 	<li>Hands on experience in content management</li>
 	<li>Excellent copywriting skills</li>
 	<li>Ability to deliver creative content (text, image and video)</li>
</ul>

Social Media Manager

<ul>
 	<li>Planning concepts by studying relevant information and materials.</li>
 	<li>Illustrating concepts by designing examples of art arrangement, size, type size and style and submitting them for approval.</li>
 	<li>Preparing finished art by operating necessary equipment and software.</li>
 	<li>Coordinating with outside agencies, art services, web designer, marketing, printers, and colleagues as necessary.</li>
 	<li>Contributing to team efforts by accomplishing tasks as needed.</li>
 	<li>Communicating with clients about layout and design.</li>
 	<li>Creating a wide range of graphics and layouts for product illustrations, company logos, and websites with software such as photoshop.</li>
 	<li>Reviewing final layouts and suggesting improvements when necessary.</li>
 	<li>Social Media Management</li>
</ul>
&nbsp;
<h3 id="graphic-designer-requirements">Graphic Designer Requirements:</h3>
<ul>
 	<li>Experience as a graphic designer or in related field.</li>
 	<li>Demonstrable graphic design skills with a strong portfolio.</li>
 	<li>Proficiency with required desktop publishing tools, including Photoshop,Canva and Illustrator.</li>
 	<li>A strong eye for visual composition.</li>
 	<li>Effective time management skills and the ability to meet deadlines.</li>
</ul>
&nbsp;

As you apply please merge your CV and portfolio for this position.

Entry Level Graphic Designer

We are seeking a diligent and professional Execuitve Assistant to support our Company Director. The ideal candidate will be an adaptable and detail-oriented individual with a
talent for multitasking and maintaining high organizational standards.

**Work Skills Required:**
- Advanced computer proficiency, including Microsoft Office and Google Workspace
- Experience in sales and marketing
- Proficient in light accounting and bookkeeping
- Skilled in data entry and data analysis
- Proficient with Excel spreadsheets
- Fast typing skills and frequent computer usage
- Experience with both outbound and inbound calls
- Quality assistance provision and Project Management

**Core Duties:**
- Performing data entry
- Performing website maintenance
- Managing email correspondence
- Managing social media platforms
- Creating Social Media content
- Handling client communication including calls, scheduling, and follow-ups
-Handling tenant communication including calls, scheduling, and follow-ups
- Ensuring diligent contact maintenance with clients, partners, tenants, vendors,

Executive Assistant

We're seeking an individual with a strong administrative background, a project-based thinker. The ideal candidate will be highly adaptable and flexible, possessing the ability to thrive in a dynamic environment.

This role will encompass managing some daily operations, including but not limited to, overseeing high-level payroll processes, rectifying timecard discrepancies, and coordinating time-off requests in conjunction with the Office Managers.

Additionally, this individual will undertake certain HR administrative duties such as maintaining employment files, under the guidance of the regional managers.

In its initial phase, the position will involve internal data collection from our eight offices to aid in the systematization process.

We are in search of a candidate who is strategically minded, exceptionally organized, task-oriented, and effective in execution and completion.

HR Administration Assistant

<ul>
 	<li>Familiarizing yourself with and remaining up-to-date with changes in our plans and tariffs.</li>
 	<li>Greeting customers in a friendly, professional manner using the suggested script.</li>
 	<li>Answering telephonic and e-mail inquiries in a timely manner.</li>
 	<li>Deferring queries to your line manager if you are unable to answer them.</li>
 	<li>Furnishing members and health care practitioners with details regarding members' benefits.</li>
 	<li>Granting pre-authorizations for medical treatment, if covered.</li>
 	<li>Advising members of outstanding co-payments.</li>
 	<li>Providing extant and prospective members with the details of network providers.</li>
 	<li>Canceling members' plans upon their request, or due to recurrent non-payment, if directed by your line manager.</li>
</ul>
&nbsp;

Requirements:

A medical background i.e Nurse Aide Certificate or Nursing Diploma

A high knowledge of medical terms, having worked in a surgery office, or hospital.

Call-centre experience.

&nbsp;

Medical Call Centre Agent

<ul>
 	<li>Receives and verifies expense reports; reconciles expense and other financial reports with account balances and other office records.</li>
 	<li>Credit Card Entry.</li>
 	<li>Data Entry of Invoices.</li>
 	<li>Interaction with Vendors.</li>
 	<li>Maintains prepaid schedule and posts related journal entries.</li>
 	<li>Monitors lease payment schedules and ensures rent changes are followed.</li>
 	<li>Investigates &amp; documents unusual trends seen in Accounts Payable, Accrued Expenses, &amp; other similar balances.</li>
 	<li>Calculates and reports sales tax based on paid invoices</li>
 	<li>Ensures outstanding obligations are credited upon payment and issues purchase order amendments or stop-payment orders as needed.</li>
 	<li>Maintaining accrued liability subledgers and accounts payment subledgers.</li>
 	<li>Reviews the suspense accounts regularly to ensure that all items that can be re-classed are done timely.</li>
</ul>
Requirements:
<ul>
 	<li>Bachelor’s degree in Accounting or a similar field.</li>
 	<li>Understanding of the full Accounts Payable Cycle.</li>
 	<li>Must be able to learn other accounting software systems (Xero).</li>
 	<li>At least two years of related experience is required.</li>
</ul>

Accounts Payable Clerk

The Executive / Personal Assistant will provide direct support for the Chief Executive Officer (CEO) maintaining superior customer service, and addressing issues brought forth in a professional, expedient manner. The Executive / Personal Assistant will split their time between tasks and responsibilities for the business and supporting the CEO directly with personal affairs.

&nbsp;

Responsibilities:

Manage Calendar and Mail, open, read and prioritize incoming mail.

Arranging meetings and conference calls

Assisting the CEO with his daily schedule, including managing their calendar, commitments, and travel arrangements

Book and Manage Travel, extensive travel planning including air, accommodation,

Decide + plan activities, create detailed itineraries

Coordinate Other Personal Affairs, salons, dentist, doctor appointments.

Coordinate house maintenance and contractors

Book restaurant reservations, social events

Coordinate Personal Finances, track bills, expenses and track tax planning

Manage personal budgeting ongoing

Researches and fulfills information requests from business contacts.

Take notes on calls that the CEO cannot attend

Build Communications, Presentations and Assist with Special Projects

Building PowerPoint presentations, board agendas, and financial documents, when needed or requested

Plans, organizes, and prioritizes special projects

Keep Google Drive organized

Assist with Events and Meeting Management

Assists in coordinating the agenda of the senior leadership team and other meetings.

Planning events for personal and business

All other duties and responsibilities, as assigned

&nbsp;

&nbsp;

Requirements

Minimum two (2) years of experience supporting senior-level executives with high standards and expectations in a fast-paced work environment

Proficient in Google Suite especially google sheets and familiarity with Zoom, Slack, Asana

Proficient in Project Management (project management experience)

Outstanding organizational and time management skills.

Talented problem-solving skills; being able to quickly solve an issue efficiently and effectively

High Level Personal Assistant

Key Responsibilities:

<ul>
 	<li style="font-weight: 400;">Campaign Strategy and Execution:</li>
 	<li style="font-weight: 400;">Develop and execute paid media strategies tailored to meet client objectives.</li>
 	<li style="font-weight: 400;">Create, manage, and optimize Facebook Ads and Google Ads campaigns to achieve desired outcomes.</li>
 	<li style="font-weight: 400;">Conduct keyword research, ad copywriting, and ad creative development.</li>
 	<li style="font-weight: 400;">Audience Targeting:</li>
 	<li style="font-weight: 400;">Identify and segment target audiences based on client demographics, behaviors, and interests.</li>
 	<li style="font-weight: 400;">Implement advanced audience targeting strategies to maximize campaign efficiency.</li>
 	<li style="font-weight: 400;">Pixel Management and Tracking:</li>
 	<li style="font-weight: 400;">Set up and manage tracking pixels, including Facebook Pixel and Google Analytics tracking, to gather essential data and insights.</li>
 	<li style="font-weight: 400;">Ensure accurate tracking of conversions and events across all advertising platforms.</li>
 	<li style="font-weight: 400;">Budget Management:</li>
 	<li style="font-weight: 400;">Monitor daily and monthly budgets to ensure campaigns are delivering within specified cost targets.</li>
 	<li style="font-weight: 400;">Allocate budgets effectively across different ad sets and campaigns for optimal performance.</li>
 	<li style="font-weight: 400;">Performance Analysis and Optimization:</li>
 	<li style="font-weight: 400;">Regularly analyze campaign performance, A/B test ad creatives, and adjust bidding strategies to improve results.</li>
 	<li style="font-weight: 400;">Identify opportunities for optimization and implement changes to maximize ROI.</li>
 	<li style="font-weight: 400;">Reporting:</li>
 	<li style="font-weight: 400;">Generate and deliver detailed performance reports to clients on a regular basis.</li>
 	<li style="font-weight: 400;">Provide actionable insights and recommendations for campaign improvements.</li>
 	<li style="font-weight: 400;">Stay Updated on Industry Trends:</li>
 	<li style="font-weight: 400;">Keep abreast of industry trends, algorithm changes, and emerging technologies to ensure campaigns remain cutting-edge and competitive.</li>
</ul>
Qualifications:

<ul>
 	<li style="font-weight: 400;">Proven experience as a Digital Marketing Manager with a strong focus on Facebook Ads and Google Ads.</li>
 	<li style="font-weight: 400;">Expert-level proficiency in Google Analytics and other tracking tools.</li>
 	<li style="font-weight: 400;">Strong analytical skills and the ability to interpret data to drive decision-making.</li>
 	<li style="font-weight: 400;">Excellent knowledge of audience targeting, ad copywriting, and creative optimization.</li>
 	<li style="font-weight: 400;">Experience with third-party tracking and analytics tools is a plus.</li>
</ul>

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